Connecting Power Apps To External Data

By Ashwin Venugopal -

 





Connecting Power Apps To External Data

Power Apps offers excellent capabilities for connecting to data from various systems and locations, including those within Microsoft 365 as well as external sources. Over 200 connectors are currently available. You can establish connections for your Power App through the Data tab in the App Authoring Menu. Let’s connect to a SharePoint list so we can surface its data visually in our app:

  • First, navigate to the Data tab in the App Authoring Menu.

  • Then select Add data.

  • Search for SharePoint and select it from the list.

  • Then choose a list (or multiple) from the SharePoint site of your choosing and select Connect.

Now our data is available to us in our app, and we can utilize it within our controls.

Galleries

We can enable the functionality to add to the list or modify existing entries through Form controls, and we can also display the list visually using Galleries:

  • Add a Vertical or Horizontal Gallery to your canvas from the Insert menu.

  • Above the gallery you will find a Data tab (this can also be found on the properties pane on the right or alternatively you can navigate to the Items property in the property drop-down menu).

  • Choose the SharePoint list you added to your app.

  • We can also select the Fields tab and change which column values are being used in our subset of controls that sit within our Gallery.

  • There are many different styles of Galleries to choose from and even the ability to create your own. By creating your own gallery, you can use the Blank template in either a vertical or horizontal gallery.

  • You can add any number of controls to your gallery. To do this you first need to ensure the gallery is selected, then press the small pencil icon in the top left.

  • Then navigate to the insert pane as you would to add any control normally. Upon selection, your control will be added to the gallery and can be customized with formulas and properties.

Galleries possess a degree of intelligence and can identify the data components that comprise your infrastructure. The information that fills your galleries consists of the data you supply to them. Nonetheless, if you decide to create your gallery independently, a widely used approach to think about is the ThisItem formula, which allows you to reference any column in your data source through enumeration.

Conclusion

We have successfully learnt about Galleries and connecting Power Apps to external data.




















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