Data Management - Ensure SharePoint Online Information Protection Policies are Set Up and Used

By Ashwin Venugopal -

 







Summary

SharePoint Online Classification policies should be setup and used on the data stored in the SharePoint Online sites.

Reason

These policies will help in categorizing the most important data, so that it can be protected effectively from illicit access, and will help make it easier to investigate discovered breaches. 

What If?

This setting will not cause any kind of significant impact to an organization, but, ensuring long term adherence with policies may require a significant training and ongoing compliance effort across an organization. Organizations should ensure that training and planning is part of the classification policy creation process.

How to?

To set up data classification policies, use the Microsoft 365 Admin Center:
  1. Under Admin centers select Compliance to open the Microsoft Purview compliance portal.
  2. Under Solutions pick Information protection.
  3. Select Labels tab.
  4. Click Create a label to create a label.
  5. Now, select the label and click on the Publish label.
  6. Finally, fill out the forms to create the policy.

Monitor:

To verify data classification policies are set up, use the Microsoft 365 Admin Center:
  1. Under Admin centers select Compliance to open the Microsoft Purview compliance portal.
  2. Under Solutions pick Information protection.
  3. Ensure Labels exist.
  4. Click on the Label policies tab.
  5. Ensure that a Label policy exists and is published accordingly.




















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